AR Specialist & Contract Administrator

Role and Responsibilities

  • Produce & submit all AIA & monthly billings and collect all Accounts Receivable.
  • Review and execute all project contracts and supporting documents.
  • Create and enter customer/ job/ budget into accounting and project management software.
  • Produce and maintain logs for project documents- RFC, RFI, and change orders.
  • Create and send Project Close Out Documents.
  • Produce Prequalification Packets.
  • Request Certificates of Insurance.
  • Obtain bonds and building permits for projects.
  • Manage RMI Tax on projects.
  • Perform minimal Front desk responsibilities to include greeting guests and routing phone calls.


The roles and responsibilities described above are not a comprehensive list. Additional tasks may be assigned at any time. The scope of this position may change as necessitated by business demands.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • High School diploma or equivalent required.
  • Undergraduate degree preferred.
  • Five years experience in construction administration and/ or accounts receivable.
  • Two years experience with AIA progress billing or similar program.
  • Experience with Foundation software preferred.
  • Experience in creating and evaluating project contracts and documents.
  • Must be proficient in Microsoft Office programs and related computer skills.
  • Notary Public is a strong plus but not required.

Requirements

  • Must be able to stand and sit for extended periods of time.
  • Must be able to hear and speak.
  • Must be able to lift at least 10 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Job Details

Job Title

AR Specialist & Contract Administrator

Department/Group

Administration

Location

Charlotte

Level/Salary range

Salary based on experience, exempt with qrtly performance-based bonus

Benefits Offered

Yes

Job Category

Intermediate Level

HR Contact

HR Manager

Travel Required

No

Position Type

Full time

Date Posted

1/5/2024

Reports To

Controller

Report From

Administration Staff, Business & Project Developers, Operations Manager

People to Coordinate Your Efforts

Controller, Operations Manager, Business & Development Team, Client Contact, Engineers, and SRA Admin Staff